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An introduction to asset management applications

SageData is based in Ottawa, Ontario, Canada

Pure Data Collection

Usually for new systems, where there is no current data, or the current data is not considered reliable. Usually handheld computers are used for mobility, and items to be registered are identified with barcoded labels or RFID tags. Data is collected using the handheld computer and passed back to a central location for secure storage. Data transfer can be by direct connection (docking station), by LAN (802.11) or by WWAN (wireless wide area network.) Reporting can be direct, client server or web-based. Click here for examples of Data Collection Systems.

Classic Asset Management

Usually for tracking equipment, for operational, compliance or fiscal control purposes. Item level tracking is employed, with each item identified with a barcoded label or RFID tag. Data collection is done using a handheld computer, fixed RFID reader or workstation. Data can be entered or edited remotely using a web browser. This system provides for initial data capture, deployment, movement, audit and disposal. Various levels of user access can be provided. Report generation is direct or through the web. Data can also be accessed through the handheld computer. Click here for examples of Classic Asset Management Systems.

Delivery Tracking Systems

In these systems each item is individually identified, with barcode or RFID, and delivery is tracked using a handheld computer. Time of delivery is captured automatically, and location can be captured using GPS where appropriate. The system can capture an electronic signature, and where possible the identity of the recipient can be confirmed by scanning an ID badge. Information collected can be passed back in real time using WWAN (wireless wide area network), and can be accessed through the web, with appropriate access controls. Click here for further information on Delivery Tracking Systems.

Stores, Inventory Management, Asset Management

These systems can be used for applications as small as the stationery cupboard, as big as a series of interconnected warehouses. These systems are characterized by tracking quantities of items that are not individually identified. Examples might include nuts bolts and washers, sanding sheets in a tool crib, or paper from a stationery store. RFID tags are often excluded on the grounds of price. Barcodes are used to identify items, but are placed on boxes, containers or shelves rather than on individual items. Click here for more examples of Stores and Warehouse Management Systems.

Inspection Systems

This is an extension of the asset management system, and is used where routine inspections are required for safety, compliance or security reasons. Individual items are set up within the system, and a schedule of inspections is then defined. A handheld computer is usually used to perform the inspections. It can advise what items are to be inspected, where they are located, and what specific features are to be confirmed or measured for each inspection. Typical applications include fire extinguishers and security of doors and equipment by routine security patrols. Click here for more examples of Security Patrols and Fire Extinguisher Inspections.

Scheduled Maintenance Management Systems

Very similar to the Inspection systems described above, except that detail is provided on specific service tasks, such as change oil, vent system, fluff extinguisher (yes, true). The specific tasks are set up once for a family of products, and applied on individual schedules for each item. Schedules are automatically adjusted for the "real world" situation. Click here for more information on Scheduled Maintenance Management Systems.

Unscheduled Maintenance Management Systems

These are designed to deal with request for service which cannot be planned. A messenger service would be one example. A call centre accepts requests for service, which may include a need for a messenger, some one to clean up a spill, IT support, or a request to move furniture or deliver paper for a printer. This system enables tasks to be allocated as appropriate, to be distributed wirelessly to those tasked, and for completion of tasks to be tracked and recorded. The system permits for signatures to be collected if required. Click here for more information on Maintenance Management Systems.

Manufacturing systems

Manufacturing organizations may already be using our stores system to manage parts inventory, but they also see the value of tracking the flow of work in process (WIP) through the manufacturing process. This is a variant of the asset tracking system, optimized for the movement of items through a fixed process, and with the ability to collect data each step of the way, and to report on times from station to station. Spot bottlenecks early. Click here for more information on Manufacturing Management Systems.

Quality Assurance systems

Closely related to the manufacturing systems, these provide capture and analyzise of Quality Control and Quality Assurance results. The data can be analyzed to detect trends, and provides trigger points that raise alarms when predetermined parameters are detected. Click here to learn more about our Quality Assurance Management Systems.

Systems for managing controlled drugs

Those that use controlled drugs (such as morphine, fentanyl and midazolam) are under tight regulations for control, and compliance with these regulations can be time consuming. SageData have developed a system that provides an accurate history of drug use, with minimum input from paramedic staff. For more information click here.

Let us know your business needs. We would be happy to suggest an approach.